aodocs

Document Control

Control your business-critical documents with an agile SaaS platform and extract more value with trusted AI. Ensure your employees, suppliers and contractors always use the correct version of your critical documents. Automate document assembly from your validated templates, and control your content lifecycle from draft to distribution and end of life, with full traceability.

Scalable

Seamlessly manage billions of documents thanks to AODocs’ auto scaling infrastructure. Ingest millions of documents per hour, with immediate availability for search and processing.

External sharing

Ditch those “rogue” copies in your emails. Securely share the right version of your critical documents with your partners, customers and suppliers. Involve external users in your document control processes with the same level of security and traceability as your internal team.

Extensibility

Easily integrate your document processes with your ERP, CRM and other business applications. Create or import documents into AODocs from your applications, and seamlessly synchronize your business data with your document libraries to ensure a single version of truth.

Search

Effortlessly find the information you seek with our intuitive search feature and customizable views, and visualize your data in powerful dashboards leveraging your preferred BI tool (such as PowerBI, Tableau, Looker, etc)

Naming Convention

Ensures consistency by automatically applying predefined naming rules to documents at their creation, facilitating search, and avoiding duplicates.

Compliance

Comply with FDA/GMP regulation and industry standards like ISO 9001, 13485, GMP, 21 CFR Part 11 and more. Leverage our regional and private SaaS options to meet your data localization requirements.

Policies & Procedures

Control the lifecycle of your policies and procedures.

Search

Whether searching by keywords, document titles, or metadata, AODocs search capabilities ensure that users can find the exact document or section they need without wasting time. This capability is crucial for maintaining compliance and ensuring that all employees have immediate access to the latest policies and procedures, fostering a well-informed and efficient workforce.

AI assistant

Boost your productivity and avoid costly mistakes with trusted generative AI assistants that provide reliable answers based on your controlled policies or procedures.

Integrate with your intranet

Ensure that employees can easily access the latest policies and procedures directly from the intranet, enhancing accessibility and visibility. By integrating AODocs with your intranet, you centralize important documents, making it easier for employees to find, reference, and comply with the most current organizational guidelines.

Quality Management

Ensure manufacturing excellence, gain productivity and improve employee safety with AODocs’ Cloud-Native QMS - a single cloud-native platform.

Gain operational excellence with a full-feature QMS

Ensure consistency, efficiency, and quality throughout your organization with a full feature QMS offering document control, CAPA, audit, supplier management and more. Benefit from a versatile platform which lets you easily adapt your processes to your specific needs and to effortlessly configure additional document workflows. Automate document assembly using validated templates, and manage your content lifecycle from draft to distribution and end-of-life, ensuring full traceability.

Implement and integrate, the simple way

Gain time and free up budget for your essential business needs thanks to AODocs’ fast deployment and seamless integration with other applications. With seamless migration to our secure SaaS solution, you can confidently replace your legacy system with a modern, cloud-native platform.

Manage change, the fast and safe way

Prevent disruptions to operations by ensuring that updated technical procedures, new equipment, changes to facilities, or recently-introduced standards are implemented in a quick, controlled and coordinated manner. Gain full oversight to plan, approve and distribute procedures, engineering bulletins and other key technical documentation with an integrated change control process.

Record Management, Retention and Disposition

Protect your organization and ensure compliance with a systematic approach to managing records throughout their lifecycle. Let our AI do the heavy lifting with document classification, applying automatic retention and disposition rules at scale and cost-effectively according to your business, legal and regulatory requirements.

Document capture

Ingest documents from multiple sources such as emails, scans, business applications like SAP, Salesforce and many others.

Flexible retention schedules

Set retention and disposition schedules based on folders and metadata. Define custom event dates to trigger the start of the retention period such as employee hiring date, invoice payment date, contract signature and other custom metadata.

Comprehensive audit log

Enhance security, ensure compliance, and provide accountability by tracking all actions and changes in your records.

Disposition reports

Get notifications ahead of each disposition batch to ensure key documents are not deleted by mistake.

Microsoft 365

Control your critical documents, automate your business processes with generative AI, while letting your users fully reap the benefits of MS Office 365.

Document control

Give your employees and partners the freedom to use and co-create with the MS Office 365 tools they like while controlling your critical documents. Keep real-time collaboration and information flowing. Ensure governance for content created within Microsoft applications. Apply retention policies and gain traceability with a full audit trail.

Cross-team collaboration

Make collaboration easier by bringing into one platform tools such as Teams and SharePoint. Say goodbye to chaotic document management across teams. With AODocs, everyone can share, access and save relevant documents to co-create business processes.

AI assistant

Boost your productivity and avoid costly mistakes with trusted generative AI assistants which provide reliable answers based on your controlled information, fully integrated with Copilot.

Active Directory Integration

Streamline user authentication by easily integrating with Microsoft’s centralized directory. Leverage Active Directory groups to set access to critical documents and define roles and permissions in your business processes.

Information Governance

Manage the lifecycle of your critical documents through data retention and disposition policies. Tap into our simplified multi-phase, event-driven retention module, with legal holds and audit trails for archived regulated records and structured metadata.

Power Business Intelligence

Monitor and act in real-time on your organization’s data and documents. Identify the bottlenecks in your document processes and get aggregated views with AODocs’ built-in dashboards or integrate with Power BI and other tools. Regardless of your data volume, our dashboards keep you in the know and in control.

Integrations

AODocs’ clients manage billions of documents in their cloud storage, automate business processes with reliable Gen AI tools, and easily connect with crucial enterprise apps. Legacy systems often struggle with integrations. Inconsistencies arise as copies get siloed and circulate without control. The content chaos translates into financial and compliance risks. It’s time you gain flexibility, control, clarity, and productivity. AODocs integrates with the business tools that matter to you, from SAP and Salesforce to Microsoft 365 and Google Workspace.